Guidelines for presenters

Oral presentations:

All oral presentations must now be pre-recorded. You may record your talk using Zoom, PowerPoint or any other
method you are familiar with. The use of a webcam is not necessary but is strongly encouraged.
All presentations should be formatted in Widescreen (16:9). To adjust your slide dimensions in PowerPoint, click
on Design => Slide Size => Widescreen (16:9).
Full-length Talks are allocated a maximum of 10 minutes, and Speed Talks have a maximum of 5 minutes. We will be strict on talk length times, so please ensure your entire presentation fits within your allotted time. Any presentations that exceed their allotted time will be cut short (sorry!).
Our preferred file type for video recordings is .mp4 format.
Once you are ready to submit, please submit your recording via WeTransfer and send the file to vicbiocon@gmail.com (see below for some quick instructions).

Poster presentations:

Poster presentations do not need to be printed.
All posters should be in portrait orientation.
Our preferred file type for posters is .pdf format.
Once you are ready to submit, please submit your poster via WeTransfer and send the file to vicbiocon@gmail.com (see below for some quick instructions).

How to use WeTransfer:

Points to consider:

We encourage all presenters to include an acknowledgement of Traditional Owners of the lands where their research was carried out and/or the lands where your institution is based. You can include this information either
on your title slide or final sponsorship or acknowledgements slide. Poster presenters can add this information
wherever they feel is most appropriate.
We also encourage presenters to include their preferred pronouns on their slides or poster, e.g. Jacinta
Humphrey (she/her).
Finally, you are welcome to include one of our conference logos on your presentation slides or poster (see below).

Each year at VicBioCon, we award prizes for the Best Poster Presentation, Best Speed Talk (5 minutes),
and Best Full-Length Presentation (10 minutes) by a student.
All currently enrolled or recently graduated students are eligible to win these awards.
Oral presentations are assessed based on four criteria:
1) Overall quality of the slides, 2) Speaking presence, 3) Well designed and executed project,
and 4) Answers questions well.
Poster presentations are also assessed based on four criteria:
1) Overall quality of the poster design, 2) Clear graphics/data visualisation, 3) Well designed and executed
project, and 4) Answers questions well.
The honour roll of previous winners can be found here.

Breaking Barriers Grant:

Applications for the Breaking Barriers Grant have been extended until 11.59pm Sunday 16th January 2022.
This grant is specifically designed to to make the Victorian Biodiversity Conference as inclusive, supportive,
and diverse as possible by financially supporting our early-career presenters.
As the conference is now shifting online, we will no longer be funding applications to cover travel or
accommodation costs, unless it is necessary for you to travel to access better internet coverage.
Funds can however, be put towards: conference registration, workshop fees, childcare, increased data allowance
on your home internet plan from February - March 2022, or anything else that will make the conference more accessible and inclusive for you.
You can read more and apply here.

If you have any questions or concerns regarding your presentation, please email us.

Don't forget, all presenters must purchase a ticket to confirm their place on the program. Tickets are now available
to purchase here!