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Guidelines for presenters

Presenter Registration:

Please note that all presenters must register to attend VBC2024

Onsite Registration and Information Desk:

On arrival at the conference, all oral and poster presenters should register at the Conference Registration and Information Desk which will be located at the entrance to Building I at Deakin University Burwood Campus and will be open for the duration of the conference.

Oral presentation guidelines:

PowerPoint presentation

To ensure a professional and polished experience for everyone, we request that you submit your PowerPoint presentations prior to the conference. Submitting presentations prior to the conference will ensure that presentations are loaded and ready for you to check in the Speakers' Preparation Room. You are welcome to include one of our conference logos on your presentation slides or poster (see below).


If you do not submit your presentation prior to the conference, please deliver it as early as possible to the Speakers' Preparation Room, which is located downstairs in Building I.

PowerPoint Submission Guidelines

Please use the following filename convention: SessionDay_FirstName_LastName_PresentationTitle


Acknowledgement of Traditional Owners

It is a requirement of the Victorian Biodiversity Conference 2024 that all presenters acknowledge the Traditional Owners of the land on which the field research was undertaken or the place where the research was undertaken. Please include this information, including the name of the Traditional lands, on the presentation slides.

Venue Screen

The screens in the session rooms have a 16:9 aspect ratio. Please ensure that your slides are set to 16:9 before you begin designing your presentation.

Inclusion of Preferred Pronoun/s

You are welcome to mention your preferred pronoun/s on your holding slide, as this will assist fellow attendees during the Q&A.


​Presentation Upload:


Please upload your presentation via this link by Monday 5th February 2024. Instructions on how to use WeTransfer are provided below.

All presentations must be submitted by 11.59pm Monday 5th February 2024.

Poster Presentation Guidelines

Poster size: Each poster must be A0 in size (1189mm height x 841mm length)

Poster Print: Each presenter must ensure they print their poster prior to the conference and check in at the Conference Registration and Information Desk at the beginning of the conference.

Audio Visual Equipment

Unless arranged prior, only standard audio-visual equipment will be provided in the session rooms. If you have any questions or special requirements, please contact

Student awards:

Each year at VicBioCon, we award prizes for the Best Poster Presentation, Best Speed Talk (5 minutes),
and Best Full-Length Presentation (10 minutes) by a student. All currently enrolled or recently graduated students are eligible to win these awards.

Oral presentations are assessed based on four criteria:

  • Overall quality of the slides,

  • Speaking presence,

  • Well-designed and executed project,

  • Answers questions well.

Poster presentations are also assessed based on four criteria:


  • Overall quality of the poster design,

  • Clear graphics/data visualisation,

  • Well designed and executed project, and

  • Answers questions well.


If you have any questions or concerns regarding your presentation, please email us

Don't forget, all presenters must purchase a ticket to confirm their place on the program!


How to use WeTransfer:

Head to and follow these simple instructions:

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